May the chapter conduct online chapter elections?
Each state (and/or country) has specific laws regarding electronic balloting and voting. Laws vary widely and could include: requirement that board of directors be elected by paper ballot only, requirement that records of electronic voting be archived for a certain time period, requirement about contents of a paper or an electronic ballot.
STTI recommends that each chapter contact the applicable state government (and/or country government for chapters outside of the United States) to learn about the laws governing electronic balloting and voting.
Who receives a ballot for our chapter elections?
All active members of a chapter are to receive a ballot. If a chapter uses electronic balloting and voting, those members who are active but do not have an e-mail address or who have an e-mail address but the ballot announcement returns as undeliverable must receive a paper ballot.
What positions are required to be elected?
The following positions are required to be elected by ballot: President, Vice President, Counselor, Secretary, Treasurer and Leadership Succession Committee.
The following positions may be elected by ballot or appointed by the board of directors: Governance Committee.
What is a good timeline for elections?
The process for leadership succession (chapter leader recruitment) never ends; however, the election process (ballot preparation, voting, results tallying and announcement of leadership) should follow a set timeline each year. Setting a timeline that is standardized creates stability for chapter leadership and membership. When setting a timeline consider activities of the chapter, institution of higher learning and surrounding health care facilities to ensure maximum return of ballots.
What does a proper ballot look like?
Proper ballots will exhibit these properties:
- at least two candidates for each position
- a write-in option for each position
- a description and term length for each position
- introduction and candidate statement for those individuals on the ballot may also be included as a separate document
Do you have a question about elections? Please submit your question to firstname.lastname@example.org or call 888.634.7575 (U.S./Canada) or +1.317.634.8171 (international).