The process of honor society and chapter development leading to chapter application submission is divided into six phases. An approximate timeline for completion of the required activities in each phase is described below.
1) Inquiry and 2) Formation of the Honor Society
Depending on the level of motivation, organization, efficiency and available time of the steering committee and the honor society's board of directors, the applicant group can complete the tasks within the Inquiry and the Formation phases in approximately 3-6 months.
3) Operation as an Honor Society
From the time of their first honor society induction (the first step of phase 3), developing honor societies must operate as an honor society for a minimum of one year to 18 months before they are eligible to submit an application to become a chapter. All recommended phase 2 and 3 tasks must be completed prior to application submission. Renewals show evidence of sustainability. In order to document and record the most up-to-date active and inactive membership numbers and renewing member income on the application at least on membership renewal cycle must be completed.
4) Application Submission and Review
Once an application is submitted, the review process takes about 8 months. This is because several STTI groups evaluate the application and make recommendations. Applications are reviewed by:
STTI staff -- Upon receipt of each application, STTI staff conduct a preliminary, internal review of the application to assess completeness and identify areas that may need clarification. The preliminary staff review can take up to 2-4 weeks.
Two Reviewers of the STTI Charter Review Task Force (CRTF) -- The CRTF is a sub-committee of the STTI Governance Committee. Each biennium, reviewers are appointed to the CRTF and oriented to the development process. Many of the reviewers have gone through the process of starting a chapter and applying for a chapter charter or a chapter charter amendment. Two reviewers are assigned to evaluate each application. Reviewers are given approximately 4 weeks to complete their initial review. If reviewers need clarification about information submitted on the application, staff will send the applicant a clarification request. The applicant's response is then sent back to the reviewers to complete the review and make a recommendation to approve or not approve the application. Clarification requests can add another 2-4 weeks to the process.
Charter Review Task Force (as a group) -- The reviewer evaluation and recommendations are reported to the entire CRTF and discussed. The CRTF votes to approve or not to approve the reviewers' recommendation. A report is prepared for the STTI Governance Committee. This can take up to 2 weeks.
STTI Governance Committee (GC)-- The STTI GC reviews and discusses the CRTF report, which includes the CRTF's evaluation and recommendation. Occasionally, the GC will also ask for clarifications from the applicant. The GC votes to approve or not to approve the CRTF's recommendation. This can take up to 2-4 weeks. A GC report is prepared and sent to the STTI Board of Directors 6 weeks in advance of the STTI Board of Directors meeting.
STTI Board of Directors (BOD)-- At the regularly scheduled board meeting, the BOD will discuss the GC report and vote to approve or not to approve the GC's recommendation. If the BOD approves the application, the applicant is notified and there will be a final vote on the application by the STTI House of Delegates. If the BOD votes not to approve the application, the applicant is notified and a teleconference is scheduled to provide feedback to the applicant. This part of the review takes about 2-3 weeks.
STTI House of Delegates -- The House of Delegates has the final vote on all chapter charter applications. This group has authority over the bylaws of the organization. The House is composed of two (2) delegates from each chapter, the members of the Board of Directors, chairs of standing committees, the Regional Chapters Coordinators and the past presidents of STTI. The House votes electronically 2-3 times per year on the approval of chapter charters. After the STTI Board of Directors approves an application, information about the applicant is prepared and posted on the Delegate Information webpage. The preparations take about 6-8 weeks. STTI Delegates are given 30 days to review the information and ask questions via the Delegate Forum. Delegates are then given another 30 days to vote to approve or not to approve the applicant. Approved applicants proceed to the Chapter Designate phase. * House of Delegates approval is not required for charter amendment applications.
5) Approved Chapter Designates
Chapter Designates need a minimum of 12-16 weeks to complete necessary paperwork, compile candidate lists, learn the Online Induction System and plan the final details of the chartering ceremony with their assigned chartering officer and staff.
6) New Chapter
Once the chartering ceremony takes place, the developing honor society is an official STTI chapter. Staff will provide information, orientations and trainings to help the group transition into successful chapterhood.
Application Submission Date Final Approval Date Potential Chartering Date
15 February 2014 October 2014 after 15 February 2015
15 June 2014 March 2015 after 15 June 2015
15 February 2015 October 2015 after 15 February 2016
15 June 2015 March 2016 after 15 June 2016
*Process and timelines for charter amendments (a school joining an established chapter) vary slightly.