Exhibitor Rules and Regulations
Please read the following information carefully. Your completion of an online application to sponsor
conveys your acceptance of and willingness to abide by these provisions as outlined.
Exhibit Hours and Staffing: Tabletop displays will be located in a high-traffic carpeted area and will be available for viewing during breaks and throughout the conference. (Note: This is not a secured space. Please see “Security/Liability” section below.) Displays must remain in place and be staffed during all designated exhibit viewing times shown on the conference schedule.
Acceptance of Applications: Space is limited. Applications are accepted on a first-come, first-served basis.
Cancellation Policy: Full refunds will be given with written notice of cancellation received on or before 2 May 2014. In the event it becomes necessary to cancel, relocate, and/or revise dates for the 25th International Nursing Research Congress for any reason, all exhibitor and/or sponsorship payment obligations contained in this agreement shall be applied to the next STTI congress.
Exhibitor Registration: Each tabletop purchase includes one complimentary attendee registration valued at US $900. Specific instructions and a complimentary registration code will be disseminated approximately two months before congress.
Exhibitors and sponsors wanting access to continuing nursing education and continuing nursing education credits must register as attendees. Pegistration information will be available on this website in December, 2014.
Equipment/Electricity/Internet: Exhibitors will be provided with a (6-foot x 30-inch) skirted table and two chairs. The area will be fully carpeted. Appropriate forms for the purchase of additional items such as electricity, audio-visual equipment, easels, etc. will be provided approximately three months in advance of the show and/or upon acceptance of the space application.
Shipping/Deliveries: Information and forms will be provided approximately three months before the show and/or upon acceptance of the application for space.
Security/Liability: Neither STTI nor the Hong Kong Convention and Exhibition Centre (HKEC) accepts any liability for equipment, goods, displays, or other materials that arrive or fail to arrive at the HKEC. The exhibitor is responsible for insuring its property for loss or damage. Exhibitors shall indemnify and hold harmless the HKEC and its servicing agents from all liability (damage or accident) that might ensue from any cause resulting from or connected with transportation, placing, removal, or display of exhibits. The exhibitor assumes entire responsibility and hereby agrees to protect, defend, indemnify, and hold the HKEC and its affiliates, employees, officers, directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges, or fines and attorney’s fees arising from or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the HKEC and its employees and agents.
Exhibits, Sponsorships, and Advertising
Kathy Bennison, BS, CAE
Sigma Theta Tau International Foundation for Nursing
550 W. North St.
Indianapolis, IN 46202 USA
888.634.7575 (U.S./Canada toll-free)