Potential Guest List for Chapter Award Events and Programs
From the Community: Nurses and non-nurses
- Persons active in promoting health in the community
- Leaders who have supported nursing in the past
- Leaders in the service areas-not just hospitals
- Seek input from deans and faculty for whom to invite
From the University
- Deans (may consider a "Deans Table" at the event)
- University dignitaries (Dean may suggest special ones to invite)
- Library or computer center personnel
- Alumni association officers and personnel
From the Chapter
- Invite persons who were instrumental in starting the chapter, such as the first officers of the honor society. You may want to have a reserved table for these individuals.
- All members ever inducted into your chapter-may need to set up a committee of members to research who were past officers and Sigma Theta Tau award winners and try especially hard to contact them and facilitate their attendance.
- Depending on age of chapter and members, you may want to consider issue of accessibility when deciding on the site of the event.
- The chapter may also wish to arrange for transportation of retired members.
Remember that this event is a celebration of your achievements, but you can also showcase your future plans so it is a public relations opportunity.
Ways to Involve Students
- Include president and or officers of student nursing organizations as university dignitaries.
- Ask students to serve as escorts for elderly or disabled members and dignitaries (be sure to brief them well as to their responsibilities).
- Ask students to dress in historical costumes, help with registration, coat check.
The chapter could either pay students admission or give their student nursing organization a monetary reimbursement in exchange for their services.
(This article has been revised from a document written by Linda Fitzgerald in 1997.)
Sample Timeline for planning a Chapter Anniversary Celebration
- Establish a planning committee and designate a chairperson.
- Determine the type of celebration to be planned (formal, semiformal, themed or fun).
- Obtain information from Convention/Visitors Bureau about local area hotels and attractions.
- Contact sales representatives from hotels or other locations about hosting the event and visit the potential locations to actually see the area to be used.
- Assign specific jobs to members of the planning committee, and begin to meet on a regular basis. You may need sub-committees such as entertainment, volunteers, publicity, and financial.
- Send letters to other chapters and chapter presidents about the event. You may want to co-host the event with other chapters and if so they should be contacted and involved in the appointment of the planning committee.
- Establish a budget. Send letters out to potential sponsors if you are seeking sponsorship of all or part of the event. Remember to include the costs for any guests you will invite if there will be a fee for attendance.
- Some speakers will need to be arranged this far in advance in order to schedule them and make travel arrangements.
- Meet with the hotel sales representatives and caterers to confirm details not previously addressed.
- Arrange for photographer and music if needed.
- Write articles for local chapter, regional, alumni, university and school newsletters.
- Determine whom you plan to invite. Order mailing labels of members you plan to invite. You might need to enlist the alumni office to help you find members who are no longer active in your chapter as they will not be on the mailing list from headquarters. Your most accurate list of members will be your sign in book used for induction. Determine whom you will invite as a guest and indicate somehow on their invitation that they need not pay.
- Seek volunteers for selected responsibilities. Don't forget students.
- Solidify sponsorship arrangements if any. If you have a major sponsor, you may wish to invite a representative to the event.
- Order and print invitations.
- Order party favors appropriate for the occasion. (Optional)
- Send out invitations. If RSVP is needed be sure to time it so they are back before you have to give final numbers to the caterer. You can have nametags made up in advance of the event if you have RSVPs.
- Write thank you notes to all volunteers to send after the event.
- Write thank you notes to any sponsors and special dignitaries who attend to send after the event.
- Confirm speakers' or special dignitaries' arrangements.
- Order flowers.
- Arrange for gifts for speakers or members
- Send publicity information to local newspapers.
- One more time, confirm details of food, music, decorations and party favors.
(This timetable has been revised from a document prepared by Kathryn Booth in 1991.)
Selected Resources for Celebrating Founder's Day - October 5, 1922
- Mauksch, Ingeborg, "Keynote Address, Sigma Theta Tau National Honor Society of Nursing Biennial Convention, 1973," Vol. 6:3, 3-5, 1974.
- Donley, Sister Rosemary, "Editorial: Building a Genealogy and History of Scholarship," Vol. 17:2, 34, 1985.
- Diers, Donna Evans, David Linn, "Editorial: Excellence in Nursing," Vol. 12:2, 27-30, 1980.
- Weimer, Ruth, "The Role of an Honor Society," Vol. 1:1, 5-6, 1967.
- Widmer, Carolyn, "The Meaning of Membership in an Honor Society," Vol. 2:2, 2-5, 1968.
- Widmer, Carolyn L., "Report of the Representative to the Association of College and Honor Societies," Vol. 6:3, 17, 1974.
- Widmer, Carolyn L., "The Developing Years," Vol. 6:1, 14-15, 1973.
- Classic Image articles in Volume 29, issues 1-4.
A Historical Overview of Sigma Theta Tau National Honor Society of Nursing 1922-1979, Dissertation by Rebecca Markel, WZ 1 .S59 M345h 1986 (Copies available for loan from headquarters.).
"Beyond Alpha" and "Beyond National" (Videotapes about Sigma Theta Tau from 1922-present) (Available for loan from headquarters.).
Reflections (renamed Reflections in Nursing Leadership)
- 1992 Winter, 17(4); (Past Presidents, Beth Vaughan-Wrobel and BillyeBrown, relate goals for the biennium 1991-93, and state of the society 1989-91, respectively.)
- 1990 Spring, 16(1): 1-2; (Actions for the 1990s described.)
- 1987 Spring, 13(1): 6; (Lucie Kelly letter about the Center for Nursing Scholarship)
- 1986 Winter, 12(4): 6-9; (Ten Year Plan, blueprint for excellence)
- 1983 May-Jun, 9: 8 (Sigma Theta Tau position paper)
- 1995 Spring 20th Anniversary issue
- 1997 Third/Fourth Quarter, 75th Anniversary commemorative issue
"Vision of 75 Years: An Anniversary Celebration 1922-1997" commemorative book published in 1997.
"The Emergence of Nursing Scholarship" videotaped documentary on the growth of nursing scholarship within the society, in 1997.